March 16, 2020
Medford Scottish Rite
3581 Lear Way
Medford Oregon 97504
Subject: Plan of Operation during the Coronavirus shutdown
Brethren,
The recent shutdown of Scottish Rite activities due to the prudent precautionary measures advised by the CDC, Federal and State Medical Organizations and the Orient, require changes as to how we conduct business operations and expectations of the Medford Executive Committee during the course of this temporary suspension of activities and events.
The directive from our SGIG stated the shutdown is effective until further notice. In that respect we are carefully monitoring the situation and planning how to maintain the necessary business required for the administration of the corporation and, its fiduciary requirements.
The Medford Scottish Rite business office is operating on a limited schedule to operate the building and paying the required monthly bills associated with the maintenance of the Scottish Rite Center.
We will be re-evaluating the situation every fifteen days to determine when normal or semi-normal operations may be resumed. At the end of the month of March we will determine where we go during the next fifteen days. The projections by the Federal Government is that the COVID-19 virus will continue through the end of August. This may or may not be accurate but, we will assume the fifteen day re-evaluation will continue through that period. As we normally go dark during July and August, I do not see activities resuming at least until the first of September.
The Executive Committee will be required to meet on the second Monday of the month at 5:30 as we normally do during our dark months, to review the monthly bills and sign off on expenditures as always. The meetings will be executive sessions for that sole purpose but, may be expanded to discuss planning for future operational considerations if necessary. As an executive member, your attendance is obligatory however, if you are ill or feel that you should not attend, please notify the Personal Representative as to your status. Your health and safety and the safety of your Brothers is our highest priority and we do not want to put our Brothers in undue jeopardy.
During the period of operational constraints, we encourage our members to keep in contact with our Masonic Organizations and Brethren by phone, text or emails. During a period of limited social contact and social distancing, some people experience psychological depression and feelings of dread. We are social animals and need to communicate with our friends and families to maintain a positive and optimistic outlook during these times of stress.
Please follow all the recommendations of our medical authorities and keep yourself and your loved ones safe as this nation and the world confronts and curtails this COIVID-19 pandemic.
Fraternally,
Bruce A. Kundert, 32* KCCH
Personal Representative to the SGIG in Oregon
Medford Valley Scottish Rite
medsrpr@charter.net
(541) 326-7879